business management

ECU Communications, an award-winning, full-service advertising agency in downtown Manassas, Virginia has an immediate opening for an HR and Office Administrator.

This position requires an expert ability to remain organized, work independently and be a team player. Embodies professionalism, discretion, confidentiality, and collaboration. Primary responsibility is to provide support and coordination of office activities to support client-related tasks and upper management.

RESPONSIBILITIES

• Organize and provide support to upper management including arranging schedule and meetings, answering phones, drafting, and typing correspondence, maintaining files and reports
• Aiding in the recruitment process. Regular maintenance of process trackers for various HR processes like recruitment, performance management
• Provide first line support for HR and employee queries
• Administer elements of the new hire process including background checks, offer letters, and new hire paperwork
• Create, maintain, and organize personnel files

REQUIREMENTS

• Work experience as an HR & Admin Officer, HR Administrative Assistant, or similar role
• Excellent organizational and administrative skills
• Ability to multitask and prioritize workload with minimal supervision
• Outstanding interpersonal skills and telephone manner
• Ability to interact professionally at all internal/external levels
• Ability to maintain confidentiality of sensitive business and personnel matters
• Strong service orientation and good judgement

EDUCATION AND EXPERIENCE

• 1+ years of administrative, marketing or writing experience in a professional environment
• Expertise with Microsoft Word, Excel, PowerPoint
• A Bachelor's Degree in English, Business Administration, or Human Resources related field is strongly preferred
• Ability to develop specific goals and plans to prioritize, organize and accomplish work
• Self-motivated with the ability to work proactively and achieve results without close supervision
• Must be a team player, have positive working attitude, flexible, professional, and dependable

ECU Communications is looking for a full-time Accounting Clerk with at least three (3) years of experience working with Accounts Payable and Accounts Receivable.  We are a fast-paced environment, working with multiple federal government agencies and require that the ideal candidate have at least two (2) years working with a Federal Government Contractor, strong attention to detail, effective at communicating, and integrity in their work ethic.

ACCOUNTING CLERK Summary:

• Posting actions to journals, 
• Identifying subsidiary accounts affected
• Making debit and credit entries and assigning proper codes. 
• Determine the reasons for rejections and prepare necessary correcting material. 
• Provide detailed instructions for complex or unusual assignments. 
• Complete work and methods used are reviewed for technical accuracy.
• Assist in other accounting areas as may be required, including Accounts Payable, Contract Billings, Accounts Receivable, or Data Processing.
• AP follows up to sure all backup invoices/receipt copies are received with a copy of the coding form and filed.

Responsibilities & Expectations  

• Edit, revise, and verify data received for completeness and accuracy, resolve routine problems, and communicate effectively.  
• Prepare source documents for data entry, code accounts appropriately, and perform the data entry function.
• Revise and verify miscellaneous statements and reports against data from originating sources.
• Accumulate and tabulate control statistics.
• Effectively interface with vendors for problem resolution or account concerns. 
• Maintain various master files and listings, including periodic transaction statistics.
• Reconcile client accounts.
• Answer phone takes and relays messages.
• Organize, file, and maintain records in a current condition.
• May review computer printouts against manually maintained journals, detect and correct erroneous postings. 
• Prepare documents to adjust accounting classifications and other data, or review lists of transactions rejected by an automated system
• Organize monthly receipts and payments of approved employee reimbursement request forms with proper supervisor approval and backup documentation.

• Allocate certain direct periodic expenses charged monthly or other period using appropriate distribution codes.
• Receive monthly downloaded credit card expenses and send them to cardholders using the credit card expense form for proper coding. 
• Set up new vendors before payment, obtain W-9 forms, and code as 1099 vendors when appropriate and set up to receive ACH payments when requested/authorized. Issue 1099- MISC forms annually.
• Obtain authorized signatures for checks and distribute.
• Ensure accurate filing/recordkeeping for all AP payments and backup documentation, whether via check or ACH.

Qualifications

• Bachelor’s in Finance, Accounting, or related field.
• Must have three years (3) years of Accounts Payable experience
• Strong technical skills, including Microsoft Excel
• Excellent communication skills, both verbal and written
• Strong organizational and time management skills
• Ability to work with detailed information with a high degree of accuracy.
• Ability to be accurate and meet deadlines in a high-volume setting.
• Ability to learn and follow procedures quickly.
• Commitment to working in a diverse working environment.
• Embraces process improvement and is comfortable making recommendations.
• Ability to work independently and as a team player.
• Must pass a financial background check.

Ecucomm is an equal opportunity employer. U.S. citizenship is required.